District Executive Committee and
District Council Meetings
“Become the kind of leader that people would follow voluntarily, even if you have no title or position” – Brian Tracy.
5:00 PM Sunday, April 27th - Spring District Council Meeting
Registration will be accepted up until 5:00 PM on Saturday, April 26th, to allow the credential committee to do their work.
In preparation for voting, please review the documents below before the meeting.
Join Us for the Online Spring District Council Meeting
This is our Annual Business Meeting, where the slate of new District 26 officers for the 2025-2026 program year will be elected. In addition, the realignment of clubs into areas and divisions for the 2025-2026 program year will be adopted.
If you are using your work email and will not have access to it on Sunday, please re-register with an email address that you can access and inform the credentials chair, Beth, at beth[at]bethboaz.com about the change. Be sure to complete this by the 5:00 PM deadline on Saturday, April 26. This will guarantee that you receive your ballots from Election Runner, our D26 voting platform.
District Council Reports for Annual Business Meeting
(Please open and review each document before the meeting.)
D26_DC_Meeting_Agenda_4-27-25
September 21, 2024 District Council Meeting Minutes
D26 Profit & Loss Statement (Actual vs. Budget Summary) ___-1
REVISED__D26-2025-Alignment-Slide-deck-24b
D26-2025-Alignment-Details-24b
Meet the Candidates- District 26 Leader Nominations 2025-2026
Virtual 2024 District Council Meeting – Saturday, September 21, 2024 10:00 AM – via Zoom
Quorum to conduct business is determined by Pre-registration of all Club Presidents and Vice Presidents Education. Voting Ballots will be prepared for those who register by the 5:00 PM Friday, September 20th deadline.
If you use your employment address as your email address and will not have access to it on Saturday, please re-register with the e-address you will have access to and notifiy credentials chair beth[at]nullbethboaz[dot]com that you’ve made a change. This must be done by the 5:00 PM Friday, September 20th deadline.
The District Executive Committee members are also members of the District Council. Your pre-registration is requested for the meeting so that a ballot can be sent to you.
D26_DC_Meeting_Agenda_9-21-24
Corrected April 20, 2024 Minutes_DC Annual Business Meeting
D26 -District Success Plan (2)
2024-2025 Budget Summary – Revised
Join Us for the District Executive Committee Meeting
As members of the District Executive Committee, we are tasked with reviewing and recommending very important District business to the District Council. Items will include
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the District budget
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District Success Plan
Please review the following documents prior to the meeting.
REVISED_D26_DEC_Meeting_Agenda_9-7-24
9-3-24_2024-2025 District Budget Summary
D26 -District Success Plan
Saturday, September 7th - 9:00 AM
2023-2024 Program Year
District Executive Committee & District Council Meeting Data
2024 District Council - Annual Business Meeting
The District 26 Annual Business meeting is an important opportunity for you to direct the future of the District, including selecting the officers for the July 1, 2024-June 30, 2025 Toastmasters year.
REVISED AGENDA_District 26 Annual District Council Business Meeting – April 20, 2024
The Voting members of the District Council are composed of Club Presidents, Vice Presidents Education, Area and Division Directors, the District Finance Manager, the District’s Public Relations Manager, the District Administration Manager, the Immediate Past District Director, the Club Growth Director, the Program Quality Director and the District Director.
April 20 at 10 AM online only via Zoom | Your Action is Required – Annual Business Meeting Pre-Registration
- Each club in good standing (Minimum 8 paid members) automatically has two (2) votes for the District Council meeting.
- Quorum is calculated ahead of time based on the number of Club Presidents and Vice Presidents Education [ members in good standing] who pre-register to attend the meeting.
- A Club President or Vice President Education may carry a maximum of two (2) votes, regardless of the number of clubs they serve.
- The Club President or Vice President Education may carry one or both club votes at the discretion of the club membership, but both need to pre-register so that a quorum can be calculated.
- Please note that proxies are not allowed. Votes not represented by either the Club President or Vice President Education cannot be carried by a club member or another club officer. Unrepresented votes are lost at the District Council meeting.
- The email address that you use in registering for this meeting must be accessible on Saturday, April 20th to receive your voting ballot.
- The meeting agenda and all documents will be available on April 6th for advanced review.
FINAL DEC PROPOSED ALIGNMENT FOR 2024-25
District Leadership Committee Report of 2024-25 Nominated Leadership Candidates
Photos, statements and biographical data for 2024-25 leadership candidates can be viewed here.
District Executive Committee Meeting - Saturday, April 13, 2024 - 9:00 AM
DEC AGENDA_ April-13, -2024- UPDATED
D26 Audit Report (Jul-Dec2023)
FINAL DEC PROPOSED ALIGNMENT FOR 2024-25
District Leadership Committee Report of 2024-25 Nominated Leadership Candidates
Candidate’s photos, statements and biographical data can be viewed here.
Fall 2023 Council Meeting Voting Results
September 23, 2023 - District Council Meeting - Agenda & Business Packet - Click Here
Fall District Council Meeting – September 23, 2023 – 10:00 AM
A quorum is required. Please pre-register here so that the District can establish a quorum to conduct business. Quorum is determined by the registration of one-third of Club Presidents and Vice Presidents Education.
Voting at Virtual Business Meeting: Registered attendees will receive electronic ballot(s) from Election Runner.
(District Council consists of the Area & Division Directors, Trio, Managers, IPDD and Club Presidents and Club Vice Presidents Education of Clubs in good standing [minimum 8 paid members]). Attendance: Anyone can attend the District Council Meeting, however, only current paid Club Presidents and Vice Presidents of Education, along with the District Leadership team, may cast votes on September 23rd.
REVISED_District-Council-Instructions-Guidelines-DEC-Recommended-Motions
Revised D26 Agenda -_2023 Online District 26 Council Meeting
D26-DC-Annual-Business-Minutes-4-29-2023
REVISED LIST_Confirmation of Appointed Officers 23-24
Expect to Consider and Approve the District-Executive-Committee-Recommended Motions See pages 5-6
Version 2_District 26 Budget Summary_2023-2024 | D26 District Success Plan | District 26 Market_Analysis_Plan | 2023-24 -District 26 Communications Plan | Establish-Rotation for-ANNUAL Additional-speech-contest-REVISED TITLE | Toastmasters International_ 2023-2024 speech contest cycle update | Contest Format Decision_ Previous Costs- DEC recommendation – September 9, 2023
September 9, 2023 - District Executive Committee Meeting - Agenda & Documents - Click Here
District Executive Committee – Installation | Meeting | Training
Area and Division Directors, Trio, Managers, IPDD, Audit Committee Chair
DEC-Agenda-9-9-23 _version 4
D26 DEC Minutes__ 4-15-23 – Minutes from last DEC Meeting – Validated by JP Bachmann, IPDD
Toastmasters International_ 2023-2024 speech contest cycle update
Establish Rotation for Additional speech contests
District Budget Summary 2023-24
2024 Global Advertising Announcement
District Executive Committee
September 10, 2022 – 9:00 AM
Trio, IPDD, Managers, Division and Area Directors
FINAL DEC MINUTES_ 9-10-22 meeting for next meeting
District Council Meeting
September 24, 2022 – 9:00 AM
Minutes_District Council Meeting – September 24, 2022
Other links:
- 2022-2023 Budget Summary
- Toastmasters International -District 26 -District Success Plan
- D26 DC Annual Business Minutes 4-30-2022 (1)
District Executive Committee Meeting
Trio, Managers, IPDD, Division & Area Directors
Date: Thursday, April 21, 2022 (online) – 7:00 PM
DEC Meeting Agenda
Pre-registration Link
District Council Annual Business Meeting
Date: Saturday, April 30, 2022
Time: 8:30 AM – 11:30 AM
Where: Online (Virtual Meeting)
Attendance: Anyone can attend the Business Meeting, however, only current paid Club Presidents and Vice Presidents of Education, along with the District Leadership team may cast a vote at the election on April 30th. No proxies are allowed.
(District Council consists of the Trio, Managers, IPDD, Division & Area Directors, and paid Club Presidents and Club Vice Presidents Education)
Annual Business Meeting Pre-Registration Link
Meeting Documents
Various documents will be added before each meeting so check back for updates. Please
submit any concerns or questions about the documents to the District Director districtdirector[at]nulld26leaders[dot]org
Agenda – 2022 Annual Business Meeting
District Executive Committee and District Council Meetings
The District Executive Committee (DEC) is charged with reviewing and approving the District Success Plan, approving the budget, overseeing the financial operations of the District, recommending the assignment of clubs to Areas and Divisions, and reviewing recommendations/reports of district committees (including the audit committee). The District Executive Committee meets at least four (4) times each program year.
The District Council (DC) serves as the administrative governing body of the District, operating with powers delegated to the District council by the Board of Directors of Toastmasters International. The District council conducts all business of the District, assumes responsibility for the payment of all debts incurred in the presentation of District council meetings and other District functions, and does not assess or impose any financial obligation on any club or member of a club.
The District Council is required to hold at least two meetings each year. One of these meetings, known as the Annual Meeting of the District Council, is conducted either online or hybrid, and takes place between March 15 and June 1. All other meetings are conducted online. The first online meeting must take place no later than September 30 to approve the District budget and confirm District leader appointments. The notice of electronic vote is sent in writing to all District Council members four (4) weeks in advance of the meeting, and the agenda is posted at least 14 days in advance.
A quorum consists of one-third of all eligible Club Presidents and Vice Presidents Education. A majority of the votes cast is required to pass a motion.
If you are a District Officer – Area Director, Division Director, or Core Team Officer, you will be part of both the DEC and the DC.
Proxies for District Council meetings are not permitted. The Club President and/or Vice President Education of any member club may vote on behalf of the club as its representative. Either club officer may carry the club’s two (2) votes or each of these club officers may carry one (1) vote, as determined by the club membership. The representative from any Member Club in good standing is entitled to a maximum of two (2) votes. District Executive Committee members are entitled to one (1) vote and may cast up to two (2) additional votes as a Club President and/or Vice President Education.
2022-2023 Program Year
District Council Annual Business Meeting Packet 4-29-23 v.4
District Executive Committee
September 10, 2022 – 9:00 AM
Trio, IPDD, Managers, Division and Area Directors
FINAL DEC MINUTES_ 9-10-22 meeting
for next meeting
District Council Meeting – September 24 – 9:00 AM
Minutes for Approval for_District Council Meeting – September 24, 2022
Toastmasters International -District 26 -District Success Plan
D26 DC Annual Business Minutes 4-30-2022 (1)
2021-2022 Program Year
District Executive Committee Meeting
Trio, Managers, IPDD, Division & Area Directors
Date: Thursday, April 21, 2022 (online) – 7:00 PM
DEC Meeting Agenda
Pre-registration Link
District Council Annual Business Meeting
Date: Saturday, April 30, 2022
Time: 8:30 AM – 11:30 AM
Where: Online (Virtual Meeting)
Attendance: Anyone can attend the Business Meeting, however, only current paid Club Presidents and Vice Presidents of Education, along with the District Leadership team may cast a vote at the election on April 30th. No proxies are allowed.
(District Council consists of the Trio, Managers, IPDD, Division & Area Directors, and paid Club Presidents and Club Vice Presidents Education)
Annual Business Meeting Pre-Registration Link
Meeting Documents
Various documents will be added before each meeting so check back for updates. Please
submit any concerns or questions about the documents to the District Director districtdirector[at]nulld26leaders[dot]org
Agenda – 2022 Annual Business Meeting