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District 26 - Serving Colorado, Wyoming and western Nebraska
Club Officer Training
Club leaders are best served by consistent, professional training that supports the brand, enhances member experience, and helps them grow as leaders.
Refer to the Checklist below to help create a memorable training experience!

Clubs must have a minimum of four officers trained during each Training Period to receive credit toward the Distinguished Club Program.

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Training Periods

June 1 – August 31

December 1 – February 28 (or 29)

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Curriculum

Consistancy throughout all Training sessions is highly encouraged. All training sessions MUST include the following:

  • Club Officer Role Training
    • Club Officer Roles – trainers might like to view this short video of the role for which they are providing training
  • Distinguished Club Program

Club officers are expected to bring their Club Leadership Handbook which is sent to the outgoing President in May. This document can also be downloaded by clicking here​.

The materials provided by Toastmasters International are the standard of quality and consistency and should make up the core of district-sponsored club officer training. If in doubt, all Club Officer Trainings should follow the guidelines in Toastmasters’ ​Training Club Leaders manual, available to download free by clicking here.

Visit Toastmasters International’s Club Officer Training resources page to view club officer training materials.

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Date/Time/Location

Select dates and times that are convenient. Saturday mornings or afternoons are popular choices for many club officers. However, corporate club officers may prefer a weekday evening training session.

Choose multiple dates, times and locations to ensure the majority of club officers receive training.

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Trainers

Trainers should be experienced presenters and knowledgeable concering the position. Best practices would indicate trainers have held the role previously. District leaders (Division Directors and Area Directors) are good candidates as they are knowledgeable concerning all club officer roles.

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Promote

Once date/time/location and person responsible for the training event have been identified, it’s time to place the event on the District 26 Calendar.

Use the following format and let the PQD know to add the event to the Calendar:

1:00pm (Division or Area) Club Officer Training

When     Day, Date, Time
                 (for example: Sat, Februay 3, 2018, 1pm – 5pm)

Where   Venue/address (for example: Brookville Libary, 123                      Any Street, Denver, CO 80000 

Description
Set Up: time (for example 12:30pm)
Registration: time (for example 1:00pm)
Training: Begin time (for example 1:30pm)
Clean Up: time (for example 5:00pm-5:30pm)
Contact:  (example) Division Director, Jane Doe,
jane.doe@gmail.com 303-333-3333

Note: The time in the first line (start time) will reflect Registration/Check-in time. The “end time” in the “When” line reflects the conclusion of the event, not the end time for clean up. Further information relating to parking, room number, Set Up, Clean Up, etc. are to be included in the Description section.

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Agendas

 

Below are basic two-hour agendas to consider, listed from largest to smallest venues:

1. Large locations with multiple training rooms

  • Register and network
  • Welcome/Intro (5-10 min)
  • Group training (50 min): should be on topics such as Pathways, District  structure/support, Reports, Distinguished Club Program (DCP), Key Dates, Club Central, Moments of Truth or Successful Club Series
  • Move to next training session (10 min)
  • Officer training by individual roles (50 min)
  • Share top two ideas or Q&A (10 min)

2. One large training room

  • Register and network
  • Welcome/Intro (5-10 min)
  • Group training (50 min): should be on topics such as Pathways, District structure/support, Reports, Distinguished Club Program (DCP), Key Dates, Club Central, Moments of Truth or Successful Club Series.
  • Move to next training session (10 min)
  • Officer training grouped by typical functions into separate corners (50 min): President with VPE; VPM with VPPR; Secretary with Treasurer, SAA
  • Share top two ideas or Q&A (10 min)

3. One large training room, limited trainers

  • Register and network
  • Welcome/Intro (5-10 min)
  • Group training (30 min): should be on topics such as Pathways, District structure/support, Reports, Distinguished Club Program (DCP), Key Dates, Club Central, Moments of Truth or Successful Club Series.
  • Move to next training session (10 min)
  • Officer trained consecutively (10 min each)
  • Share top two ideas or Q&A (10 min)
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Materials Checklist

  • Agendas
  • Signage
  • Attendance sheets
  • Audio/visual equipment
  • Laptops
  • Handouts
  • Name tags
  • Timing devices/cards
  • Room host instructions
  • Markers/pens
  • Tape
  • Optional refreshments and snacks
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Post Training

Submit Attendance sheets, within 7 days, to the PQD for recording Club Officers trained.

Toastmasters Dashboard report – DCP goal #9 should match current Club Officer Training Report below.

Click here to view the most current Club Officer Training Report. Club VP EDs, be sure to report any discrepancies to the PQD.

  • June 1 – August 31 Training Period, changes accepted until November 30th
  • December 1 – February 28 (or 29) Training Period, changes accepted until May 31st
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